Resignation acceptance letter generator (UK)

For employers. Official ACAS wording with your details, ready in seconds.

Employee's name Please enter the employee's name.

Date of their resignation

Their final day of work Not sure? Use the notice period calculator.

Date they will receive their final pay

Total final pay, including owed holiday (£) Work out the holiday part with the holiday pay calculator.

Optional parts of the ACAS template Final pay includes deductionsAdds a line saying what the deduction is for. Offer pay in lieu of noticeAdds: "We would like to offer you pay in lieu of notice. We will discuss this with you further."

Return company property to

Business address

Property to return

Who to contact for a reference

Business or organisation name Please enter the business name.

Your name Please enter your name.

Your position

Your resignation acceptance letter

Any blank field is left as a [placeholder] so you can fill it in later.

What the letter covers

The ACAS template confirms what an employee needs to know when they leave:

That you have received their resignation.
Their final day of work.
When they will get their final pay, and how much, including holiday they are owed and any deductions.
What company property to return, and who to ask for a reference.

Send it soon after you receive the resignation, so both sides have the dates in writing.

Notice the employee must give

An employee who has worked for you for a month or more must give at least 1 week's notice, or more if their contract says so. Their notice usually starts the day after they tell you. You can agree to let them leave earlier, or offer pay in lieu of notice.

Work out their final day · Work out holiday pay owed

Accepting a resignation: FAQs

Can an employer refuse a resignation?

No. ACAS is clear that you cannot reject an employee's resignation. You can offer an informal chat if you think it was made in the heat of the moment.

Do I have to reply to a resignation in writing?

You do not have to, but ACAS says it is good practice. Confirm you received it, their last day, their final pay including holiday and any deductions, and anything you need from them before they leave.

Does final pay have to include holiday?

Yes. You must pay for any statutory holiday the employee has built up but not taken. The holiday pay calculator helps you work it out.

Can I deduct money from final pay?

Only where the contract allows it or the employee has agreed in writing beforehand, for example for holiday taken in advance or agreed training costs.

Is this the official ACAS template?

Yes. The wording follows the ACAS resignation acceptance letter template, with your details filled in.

Sources: ACAS resignation acceptance letter template ACAS: responding to an employee's resignation ACAS: holidays and final pay

Last reviewed: 24 September 2026. General guidance only, not legal advice. For anything complex, call ACAS on 0300 123 1100.